Application for Wineries

SEPTEMBER 28 & 29, 2019 11:00 AM – 5:00PM

525 POSSE GROUND RD, SEDONA, AZ 86336


Join Sedona Fair Inc for the 11th Annual Sedona WineFest This is one of the largest wine festivals held in the State of Arizona. Featuring wineries from Northern and Southern Arizona. It is a two-day celebration, held in one great big circus tent, allowing for a weather proof event. Food, Art and Music AND Fun!

WHAT WE'RE ASKING OF WINERIES:

  • Provide enough Winery staff to manage your booth for 2 days (2 people minimum)
  • Provide 1-ounce wine samples for the 2-day festival
  • Provide your own ice and coolers for storage
  • Bring your own linens, décor and company merchandising items
  • Donate 2 bottles of wine for the Raffle.
  • Provide a high-resolution company logo
  • Your efforts towards marketing this event to your wine clubs and email contacts

WHAT’S PROVIDED TO YOU:

  • Wineries will receive a $1 reimbursement per ticket for the wine tastings
  • Promotions and Marketing by Sedona Fair Inc and Cellar Door Unhinged LLC
  • Rack Cards and digital posters to engage your own audiences
  • Indoor Tent space provided; 10’ x 10’ booth space, (you can request a second space below in the application)
  • One 6’ table and two chairs
  • Staff badges, wine glasses & tasting tickets for winery staff working the event

Right-click image to download and share.


 
Please read notice below about the Arizona TPT

(for City of Sedona Business License. If you have a current City of Sedona Business License, disregard)

Additional Participation Details

PLEASE DO NOT SUBMIT THE APPLICATION UNTIL THE LOGO HAS FULLY UPLOADED!

The Following Documents MUST be EMAILED to Paula at sedonawinefest2019@gmail.com.

  • Provide your Certificate of Insurance (COI) naming the City of Sedona and Sedona Fair Inc. as the Co-Insured
  • Provide your Certificate of Endorsement (COE) naming the City of Sedona and Sedona Fair Inc. as the Co-Insured

Insurance Verbiage: The City of Sedona, Sedona Fair Inc, and their agents, officers, employees & volunteers for each are named as “Additional Insureds” for Sedona Winefest, to be held on September 28-29, 2019, at Posse Grounds in Sedona, 525 Posse Ground Road, Sedona AZ 86336


The Following Documents MUST be POSTAL mailed to Paula Woolsey

*AZDLLC #16 Festival License application with a check for the fees of $30 (2 days) to be paid to the AZDLLC, completed application, mail with check to:

Cellar Door Unhinged LLC
PO Box 2564
Cottonwood, AZ 86326

Insurance Verbiage: The City of Sedona, Sedona Fair Inc, and their agents, officers, employees & volunteers for each are named as “Additional Insureds” for Sedona Winefest, to be held on September 28-29, 2019, at Posse Grounds in Sedona, 525 Posse Ground Road, Sedona AZ 86336

*AZDLLC #16 Festival License application fee $30 (2 days) to be paid by check made out to the AZDLLC, completed application, mail with check to:

Cellar Door Unhinged LLC
PO Box 2564
Cottonwood, AZ 86326

*Wineries this is a separate mail in transaction, follow the link to the application, complete, sign it and mail it. 

PARKING, SETUP & SECURITY

  • Setup is Saturday from 7 AM to 10 AM (you may set up Friday afternoon with notice to festival organizers, there will be security overnight)
  • You may set up your own tent within the big tent, as long as it fits in the space purchased
  • Your vehicle must be parked in the designated “Vendor Parking” by 10:00AM
  • You may leave your tent/booth set up overnight on Saturday, remove all cash, security will be provided
  • Tear down will begin promptly at 5:00 PM after the attendees leave the park

PARTICIPATION AGREEMENT

SEDONA WINEFEST 2019 WINERY PARTICIPATION AGREEMENT (this “Agreement”) is made and entered into by and between YOUR COMPANY (the “Company”) and Sedona Winefest (“SWF”).

SEDONA WINEFEST 2019 WINERY PARTICIPATION AGREEMENT (this “Agreement”) is made and entered into by and between YOUR COMPANY (the “Company”) and Sedona WineFest (“SWF”).

IN CONSIDERATION of mutual promises and covenants herein contained, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Company and SWF agree as follows: The term of this Agreement (the “Term”) shall commence upon full signature of this Agreement by the parties and terminate immediately following conclusion of the Sedona WineFest 2019 event which is scheduled to conclude September 29, 2019.

SWF RESPONSIBILITIES: Upon execution of this Agreement by the parties and receipt of good funds by SWF in the amount of booth space fees received, SWF will initiate steps to provide: For the Two days – September 28 -29, 2019

    • All Fees paid to City of Sedona for Temporary Business License and Processing Fees.
    • One 10’X10’ Booth space.
    • One 6’ table and Two chairs.
    • Company Name, Logo and Website displayed on Sedona WineFest Official website.
    • Company Name, Logo and Website posted on Social Media sights.
    • Product Sampling/Product Display Booth/Product Sales.
    • If final payment in full has not been received by SWF by July 20, 2019 reserved space may be offered to another winery. There are no refunds.
  1. RIGHTS. The Company shall be granted the right to use the name of SWF in conjunction with its efforts to generate awareness of the event pursuant to this Agreement. The Company’s use of the SWF name shall be strictly limited to the promotion of the event.
  2. REPRESENTATIONS AND WARRANTIES. The Company, including the individual signing below on behalf of the Company, has full power and authority to enter into and perform this Agreement. The execution and delivery of this Agreement by the Company and the consummation of the transactions contemplated hereby have been duly and validly authorized. This Agreement constitutes a legal, valid and binding agreement of the Company and is enforceable against the Company in accordance with its terms. The Company hereby agrees that it and any employees, agents or contractors it may employ or utilize shall comply with all applicable laws, statutes, ordinances,rules and regulations of any governmental authority and with any rules or regulations promulgated by SWF.
  3. INDEMNIFICATION. The Company covenants and agrees to indemnify and hold SWF and its respective officers, directors, employees, affiliated entities, and sponsors (and their respective officers, directors and employees) (collectively, the “SWF Indemnities”) harmless from and against any and all losses, claims, damages,expenses, judgments, awards, petitions, demands or liabilities (including without limitation reasonable counsel fees whether incurred in preparation for trial, at trial, on appeal or in bankruptcy proceedings), joint or several, to which any of SWF Indemnities may become subject (collectively, “Claims”) arising out of or in connection with:
    1. The Company's breach of its obligations under this Agreement
    2. The negligence or willful misconduct by the Company or its officers, directors, employees, contractors or agents in connection with the performance of the Company's obligations under this Agreement,except to the extent that any such Claim arises from the negligence or willful misconduct of SWF
    3. Any aspect of the development, implementation, promotion, and operation of a sweepstakes or a raffle
  4. Company RESPONSIBILITIES: Company understands that the “Vendor Registration Form” is a part of this agreement and its completion is necessary for SWF to provide Company with electrical, water and additional equipment. Company takes sole responsibility for Company’s “materials”, including but not limited to, its products,brochures, advertising, certificates, displays, signage, tools and supplies and for the shipment, receipt, storage, installation, security, safety and removal thereof. SWF and its staff assume no responsibility what-so- ever for any of Company’s materials. Company Materials not removed from the event site by 7 p.m. the final day of the event become the property of SWF and may be disposed of in any manner. This provision shall survive termination or expiration of this Agreement.

IN WITNESS WHEREOF, each of the parties hereto has executed this Agreement as of the date written. Sedona WineFest by: 


PAULA WOOLSEY, Sedona Fair Inc.

By digitally signing this agreement on the Sedona WineFest website, you agreed you have read, understand and accept the conditions of this contract.

Please return and and all additional and necessary documents, forms, additional fees/payments no later than July 20, 2019 and send them to:
Cellar Door Unhinged
PO Box 2564
Cottonwood, AZ 86326 

Yes, I agree with the Terms and Conditions of this Application

    
     
   
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